One of the most important duties of a landlord is to make sure they know who occupies the building, house, or apartment they rent out to others. Property managers and law enforcement officials may also need to know whether a property is occupied by the right person on the lease, vacant, or abandoned for various reasons.
However, it is not always easy to verify who the occupant of any given property is, especially if the owner lives far away or has a huge real estate portfolio in different locations. This is where property management companies, such as Maximum Property Solutions, become important.
With the right property management solutions, landlords and property managers can easily ensure that they know who their tenants are and that they are compliant with the terms of their lease regarding occupancy. Visit the Maximum Property Solutions location right now and book a free consultation.
What Are Rental Occupancy Checks?
Also known as a rental verification, an occupancy check is one of the best ways to confirm whether a tenant lives at the address that they claim is their primary residence. During a mortgage lending process, it is a requirement to obtain a detailed occupancy report to mitigate any risks and avoid fraud.
Why Do You Need a Comprehensive Rental Occupancy Check?
When money is borrowed using a piece of real estate as surety, the lenders often want to know whether the property is owner-occupied or not. Without this report, it would be easy for a person to rent a building and borrow large sums of money on the pretext of owning the property.
Rental occupancy checks: are also important to managers of real properties because they help them verify whether the tenants are using the building in accordance with the terms of their lease agreement. The document or report generated from an occupancy inspection helps verify the occupancy status of the property and tenant information and maintains security.
Without regular occupancy checks, tenants of rental properties can engage in illegal subletting or other activities that are a violation of the terms of their lease agreement.
The Occupancy Check Process
How can you ensure your property is being used in the right way and that you know who the tenants are at all times? If you own a property in another state, for example, conducting regular checks on your own may be impossible.
In such cases, you need to get a property management team to handle the day-to-day business of managing real estate, such as rent collection and property maintenance. A reliable company, such as Maximum Property Solutions can also help you with the occupancy check process to ensure every lease regulation is being followed.
At Maximum Property Solutions, the occupancy check process and documentation are handled as follows:
Initial Consultation
It is important for a property management team to fully understand the owner’s expectations for the occupancy verification. As such, the first step is always to sit down and have a discussion about the services offered.
During this initial consultation, the team will be able to understand the needs of the property owner better and formulate a plan that will ensure the situation is handled with the utmost professionalism and integrity.
Notification and Scheduling
The tenants will then be notified of the occupancy verification that needs to be done. This is usually scheduled at a time that is convenient for all parties involved. Notifying the tenants is also a legal requirement that needs to be adhered to.
Thorough Inspection
On the date in question, a team of inspectors will visit the site and conduct a detailed inspection of the entire premises. They will assess the condition of the buildings and take note of the number of occupants living there.
Details of the property’s condition or unauthorized use or occupancy will be relayed back to the property owner, along with sound advice on how to handle the matter should any action be required.
Report Compilation
A detailed report of all the findings will be compiled after the inspection and handed over to the landlord or property owner.
Ongoing Support
Whether or not any further action is required will vary depending on the findings and the specific needs of the client. However, some issues, such as those involving unauthorized occupancy, can take some time to be resolved, so ongoing support will also be offered.
Why You Should Hire Maximum Property Solutions?
Maximum Property Solutions has the experience and expertise required to handle delicate matters between property owners and their tenants with the professionalism required. Its teams can identify potential issues early on, making it easier to find solutions.
This property management company can provide a wide range of specialized services in this particular niche, such as:
- Verifying of occupants
- Occupancy checking
- Assurance of compliance
Maximum Property Solutions guarantees that the processes will be handled on time and with professionalism and that the details and findings will remain confidential.
Book a Consultation and Ensure Compliance Today
If you are looking for the best real estate management services provider in Windsor, Ontario, go online and book a consultation with Maximum Property Solutions today.
Your property can do a lot more for you with the right oversight, proper tenant screening, and understanding of the client’s needs.
Visit the Maximum Property Solutions website and get the information you need to make better decisions about your most valuable real estate assets.
Frequently Asked Questions
FAQ 1 What Counts as Occupancy?
Occupancy is usually defined as the possession or ownership of a building, a room, or land by a person who is actively living on the property or using it as a tenant.
FAQ 2 How Do You Determine Maximum Occupancy?
The law is very clear in each state regarding the number of people who are allowed to live on a particular property. Usually, the maximum occupancy or load is calculated by dividing the area of a room by the number of people residing in it.
FAQ 3 Why Is Occupancy Important?
Determining the occupancy of a property is important to owners who want to ensure that they are getting the best value out of their real estate investments. It allows them to identify issues of overcrowding or misuse of property that may lead to maintenance problems down the line.
